SCB reporting requirements
The following information is a guide for sports controlling bodies (SCBs). It includes both:
- ad-hoc requirements
- annual requirements.
An SCB is required to adhere to various notification requirements concerning any breaches related to:
- policies
- rules
- codes of conduct
- other systems that ensure the integrity of sports betting events.
These notifications requirements include reporting of:
- breaches and suspected breaches
- investigations
- breach result or actions taken.
Suspected breaches
Section 4.5.32 (3), (4) and (5) of the Gambling Regulation Act 2003(opens in a new window) (the Act) states:
- If a sports controlling body becomes aware of a breach or suspected breach of its policies, rules, codes of conduct or other mechanisms designed to ensure the integrity of the relevant sports betting event, the sports controlling body must, as soon as practicable and in any event within 14 days, notify the Commission in writing of the breach or suspected breach.
- A sports controlling body must, as soon as practicable and in any event within 14 days, notify the Commission in writing of the action taken by the sports controlling body to investigate a breach or suspected breach referred to in subsection (3).
- A sports controlling body must, as soon as practicable and in any event within 14 days, notify the Commission in writing of the result of action taken on the completion of an investigation referred to in subsection (4).
In line with section 4.5.32(3) of the Act you must notify the Victorian Gambling and Casino Control Commission (VGCCC) within 14 days of a suspected breach of your wagering policy or similar. The required details include:
- the SCB's case/reference number of the breach(es)
- the date of the breach(es), if known
- the date the SCB was made aware of the breach(es)
- the role of the person committing the breach (e.g. player, coach, trainer, staff)
- a summary of the breach, including the:
- policy
- rule
- code of conduct or
- other system suspected of being breached.
In line with section 4.5.32(4) of the Act, if a suspected breach becomes an investigation, the SCB must then tell the VGCCC:
- the SCB's case/reference number of the breach(es)
- the date the investigation began
- the breach notification date previously given to the VGCCC (under section 4.5.32(3) of the Act).
In line with section 4.5.32(5) of the Act, once an investigation is complete, the notification from the SCB must include:
- the SCB's case/reference number
- the breach notification date previously given to the VGCCC (under section 4.5.32(3) and 4.5.32(4) of the Act)
- the outcome of the investigation.
The players or officials who have:
- committed an (alleged) breach
- are suspected of a breach and/or,
- are being investigated
do not need to be identified when notifying the VGCCC. You will only need the case/reference number.
SCB periodic wagering audit
The above information should also be submitted for every (alleged) breach, when reporting for your periodic wagering audit.
When an SCB starts the wagering audit, a commencement of audit notification is requested as a courtesy.
Notify us of any material change
An SCB must notify the VGCCC of any (material) changes in its situation within 14 days.
If the VGCCC is not notified of these, then:
- disciplinary action may be taken against the SCB
- the SCB may be prosecuted and fined up to 60 penalty units.
Notify us of any new integrity agreements
Every SCB must notify the VGCCC of all product fee and integrity agreements (PFIAs) entered into between the:
- SCB
- Wagering Service Providers (WSPs).
Notification must happen within 14 days of agreements being made. The notification must contain:
- the name of the WSP, including legal entity name
- the nature of the agreement, e.g., "PFIA"
- the date the agreement was executed
- the agreement period (start and end date)
- the area in which the WSP is licenced.
For further information, please email the VGCCC at: [email protected]
Annual SCB reporting requirements
Under section 4.5.32 of the Act, an SCB must report:
- any change to their policies, rules, codes of conduct or other mechanisms designed to ensure the integrity of the relevant sports betting event
- any change to the expertise, resources and authority available to the SCB to administer, monitor and enforce those policies, rules, codes of conduct and other mechanisms.
This comes under section 4.5.32 of the Act.
This report is due annually on 1 August. It must be:
- provided on the official letterhead/email of the SCB
- signed by the CEO or Integrity Officer of the SCB
- based on the last financial year.
Meeting SCB obligations
An SCB must meet the obligations in section 4.5.32 of the Act. They must report annually to the VGCCC even if there's been no changes, or breaches to their:
- integrity rules
- codes
- systems
- any other integrity measure.
Each report must include the following headings and details.
Changes to policies, rules, codes
SCBs may structure their reports with relevant headings such as:
- “change to policies”
- “change to rules”.
Evidence should be provided, like a document describing changes to:
- policies
- rules
- codes of conduct and details.
*Note: if the new policy or rules document is unavailable on the SCB website, an electronic copy must be attached to the report.
Changes to integrity system
The SCB must report changes to monitoring processes and compliance, regarding international/national protocols of SCB events. Changes to how the SCB monitors the integrity of its events must be noted.
These protocols may relate to codes and conventions, including:
- the World Anti-Doping Code (WADA)
- the World Anti-Doping Agency International Standards
- Sports Integrity Australia national integrity framework (or similar policies)
- the National Policy on Match Fixing.
Changes to expertise and resources
SCBs can structure their reports with relevant headings such as:
- “change to company structure”
- “change to integrity unit”
- “change to integrity processes”.
Changes to financial position
You must identify any changes to the financial situation. Include any substantial increase/decrease in funding from third parties, including:
- government grants,
- commercial sponsorship
- other investments.
Supply the most recent financial report if available.
Data monitoring capability
Identify the type of data monitoring capability an SCB uses, including a list of companies that monitor suspicious wagering patterns, the types of services they offer, and any proposed monitoring targets in detail.
Please include details on how the SCB collects statistical data from events it controls.
List of PFIAs with WSPs
As of 30 June, every SCB must supply a list of PFIAs with approved WSPs. The details required are:
| WSP name | WSP entity name | WSP website | State/Territory WSP Licenced | New/renewal | PFIA start date | PFIA end date |
|---|---|---|---|---|---|---|
Please provide a copy of your current:
- PFIA template
- proposed PFIA (if applicable).
Breaches and investigations
An SCB is required to report a suspected breach to the VGCCC within:
- 14 days of becoming aware of any breach of the wagering system
- 14 days of when a breach investigation commenced
- 14 days of when a breach investigation has concluded.
You are obligated to report these (alleged) breaches through the year.
The VGCCC also expect an SCB to supply a list of breaches with:
- a summary of each violation
- their status for the last financial year, as of 30 June.
Submitting reports to the VGCCC
SCBs must submit their notifications and reports via email to: [email protected].
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